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FERPA Yearly Notification

The Family Educational Rights and Privacy Act (FERPA) afford students certain rights with respect to their education records. These rights include:
  1. The right to inspect and review the student's education records within 45 days of the day the University official receives a request for access. Students should submit to the registrar or other appropriate official, written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
  2. The right to request the amendment of the student's education records that the student believes is inaccurate. Students may ask the University to amend a record that they believe is inaccurate. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
  3. The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.

Soka University of America will disclose information from a student’s education records only with the written consent of the student, except:


  • To school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Regents; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
  • In connection with a student’s application for, and receipt of, financial aid.
  • To comply with a judicial order or lawfully issued subpoena.
  • To parents of dependent students as defined by the Internal Revenue Code, Section 15.
           

Soka University of America has designated the following items as Directory Information: student’s name, address, telephone number, major, participation in activities, enrollment status (full- or part-time), degrees, and awards received. The College may disclose any of these items without prior written consent, unless the student has submitted a written request to the Registrar not to release directory information pertaining to him or her. Requests will be processed within 24 hours after receipt.

      
    4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Soka University of America to comply with the requirements of FERPA. The name and address of the   Office that administers FERPA is:

Family Educational Rights and Privacy Act
Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605


Questions concerning this law and the University’s procedures regarding release of academic information may be directed to the Office of the Registrar at (949) 480-4045 or nyoshimura@soka.edu
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