Assistant to the Faculty (closed)

Date Posted: 05/19/2014

Soka University of America is seeking an Assistant to the Faculty.  The Assistant will provide administrative and clerical support to Faculty; which includes preparing and typing correspondence and reports, designing, setting-up and maintaining of files (including electronic), research, managing calendars, scheduling meetings, making travel arrangements, photocopying and other general administrative duties.

Candidates should have:

  •        College degree preferred.
  •        A minimum of three years administrative work experience, in a university environment preferred.
  •        High proficiency in personal computer systems utilizing databases, word processing, graphics and spreadsheets.
  •        Ability to independently write general correspondence and reports.
  •        Strong skills in proofreading and editing.
  •        Skills in research and information gathering.
  •        Ability to work accurately with a high level of efficiency.
  •        Ability to handle confidential matters with diplomacy and discretion.
  •        Excellent interpersonal and telephone communication skills.
  •        Capacity for developing and sustaining effective relationships with faculty, staff, administrators, and students.
  •        High ethical and professional standards.

Majority of responsibilities include:

  • To support faculty with Microsoft applications such as Word, Excel, PowerPoint, and Outlook;
  • Serve as Academic Affairs Representative for SUA Today (an on-campus electronic newsletter) and prepare and coordinate articles for this monthly publication;
  • Coordinate the Academic Affairs Guest Speaker/Lecture Series in conjunction with the Dean of Faculty Office;
  • Schedule meetings;  
  • Assist with correspondence;
  • Design, set up and maintain files (including electronic) of correspondence, records and other documents for concentrations, programs and areas;
  • Photocopy and scan readings after the completion of the appropriate copyright clearance forms and upload the files into the learning management system;
  • Screen calls and visitors and refer inquiries to the appropriate departments;
  • Other functions may be assigned as needed at the direction of the Dean of Faculty and/or Assistant to the Dean of Faculty/Academic Affairs Administrative Coordinator.

Salary will be commensurate with qualifications and experience. Soka University of America also offers a competitive benefits package. Review of applications will begin immediately and will continue until deadline for applications: June 13, 2014.  Send a letter of interest along with resume, salary history and the names, addresses and phone numbers of three references to: 

Human Resources
Re: Faculty Assistant Position
Soka University of America
1 University Drive
Aliso Viejo, CA, 92656

Soka University of America is an equal opportunity employer