Library Assistant (Archives)

Date Posted: 5/12/2016

Soka University of America, Ikeda Library

Soka University of America (SUA) is seeking a full-time Library Assistant. It is a paraprofessional position and will perform various functions supporting the day-to-day operations of the library, including the tasks at the circulation desk and special projects under the general direction of the Library Director. The assistant will also be responsible for supporting the University Archivist to develop and manage the university archive collections. The collections include scholastic, historic, and cultural materials that reflect the actions, values, and founders of SUA; the campus activities of students, faculty and staff; and the notable accomplishments of SUA alumni. This responsibility includes consistent collaboration with offices and departments across the university to collect representative records of SUA history and to provide services.

The expected schedule for this full-time position is 10a.m. to 6p.m., Sunday through Thursday during the academic year. Hours may change to Monday through Friday 9a.m. to 5p.m. when classes are not in session. This position will include some weeknight and/or weekend hours.

Necessary duties include but are not limited to:

  • Perform general circulation desk duties at the library.
  • Assist patrons with computer use and other technical functions of library equipment.
  • Participate in the planning, implementation, and evaluation of library and archive services. 
  • Follow national standards and best practices, develop local guidelines, policies, procedures, and workflows to ensure consistent, secure, and long-term access to archive collections. Review and revise the documents regularly.
  • Continuously communicate with various parties on campus to ensure the collection and transfer of archival records of interest, as described in the archives collection guidelines.
  • Perform the accessioning, identification, appraisal, processing, and preservation of print, media, and digital materials.
  • Develop record guides for the archival materials and enhance digital access to the archival holdings.
  • Identify and resolve various rights clearance and permission issues by obtaining permissions, proposing local decisions based on fair use assessment, or restricting materials
  • Promote, publicize, and create awareness of the archive collections by maintaining productive academic relations as well as creating and upholding ties with the SUA community and potential donors. Participate in outreach activities and preparation of exhibits.


  • Bachelor’s degree in library science or equivalent experience
  • Two or more years experience in library, archives, or museum environments.
  • Working knowledge of library and archives practice and principles in an academic library environment. Broad knowledge of digitization standards and developments.
  • Knowledge and understanding of current archival collections management methods including processing, access tools, appropriate storage, and preservation techniques.
  • High proficiency in personal computer systems, Microsoft Office, databases, and other applications related to job responsibilities.
  • Excellent oral, written, and interpersonal communication skills in English.
  • Strong attention to detail. Ability to work independently with a high level of accuracy.
  • Demonstrated ability to organize time and schedule efficiently.
  • A definitive commitment to active participation in a student-centered learning environment.
  • Demonstrated understanding and sensitivity regarding diversity, cultural traditions, language barriers, and multicultural matters.

Preferred Qualifications:

  • Self-starter, action oriented, and demonstrated ability to learn quickly.
  • Experience with Re:discovery Proficio software.
  • Experience with video editing software such as Final Cut Pro or Adobe Premiere.
  • Experiencing creating and editing digital assets in Adobe Photoshop and Acrobat Pro
  • Strong skills in proofreading and editing
  • Ability to read and write Japanese is a plus. 

Salary will be commensurate with qualifications and experience. Review of applications will begin immediately. The position will remain open until filled. To apply, send letter of interest, resume, salary history, and three professional references to: Human Resources, Re: Associate Archivist, Soka University of America, 1 University Drive, Aliso Viejo, CA   92656 or E-mail: