Exhibitors

 

Festival 08 Picture

Ceramic aisle


  

                                       

Welcome!  Exhibitor Registration is open until April 26, 2019 for Soka University's 18th Annual International Festival on May 4, 2019.   The deadline to be listed in the program has passed.

Registration fees:
    
Non-profit:  $85 
    Artists, Crafters and Businesses: $175 
 
Note: Only non-profit organizations or SUA student clubs may register to sell food.  Non-profits may partner with outside food providers if the food provider has agreed to give 100% of the profits to the non-profit.  All food vendors must submit a Non-Profit Health Permit application package to Soka University including proof of non-profit status along with their cover letter and registration form. 

Exhibitor Location Photos

Exhibitors Registered to date

umbrella painting

Forms:
Registration form for Exhibitors
Partnership Agreement Form for Restaurants/Food Vendors Partnering with Non-Profit Organizations agreeing to give 100% of profits to non-profit.
Non-profit Health Permit Application package for Non-profit Organizations serving food (mail to Soka University, 1 University Drive, Aliso Viejo, CA 92656 with your registration form.  Deadline April 1, 2019)

Forms for Soka University Student Clubs Only:
Club Registration Form - due by March 1, 2019 for Club rates
Health Permit Application Page for SUA Clubs serving food. Return to Community Relations with your registration.  Deadline April 1.
Partnership Agreement Form - required for all SUA Club
s working with outside food providers

 Soka University Map with location numbers:

2018 International Festival Exhibitor Map

Map PDF file -- open for larger map with readable numbers.    Numbers are subject to change and specific locations are first registered, first assigned.  Locations will not be assigned without complete registration form and payment.

International Festival Locations: 

100's - Inside of the Recreation Center - no food, tables only, wood floor must be protected from racks, air-conditioned, stage area   4 OPEN

200's - Recreation Center Walls - FOOD ONLY. Electrical available, 10x10 canopies ok, grass, some shade, near dining tables with umbrellas (225-242)  5 OPEN 
200'S - Recreation Center Plaza -
No electrical, 10x10 canopies ok, grass or concrete (244-256)  FULL

200's - Recreation Center Front walkways - no electrical, grass, 10x10 canopies ok  (200-224)  OPEN
300's - University Circle - Street in front of Recreation Center on Lake Side -
no electrical, 10x10 canopies ok, asphalt or grass (327-358)  FULL 
300's - University Circle - Street in front of Recreation Center on Rec Center side -
no electrical,10x10 canopies ok, asphalt or grass, delayed moving onto asphalt until road closes at 9:30 am. FULL

400's - University Circle on lake side in front of Founders Hall - no electrical, 10x10 canopies ok, asphalt or grass, asphalt set-up cannot begin before 8:30 am. (422-428 cannot set-up until 9:30 am)   4 OPEN   

400's - University Circle - Street opposite lake side in front of Founders Hall - no electrical, 10x10 canopies ok, grass only -- stay on grass. (425-455)  5 OPEN

500's - Founders Hall Front wall side- electrical available, tighter spaces, 8x8 canopies only, stone, some shade (500-517)  FULL

500's - Founders Hall Front lake side- no electrical, 8x8 canopies preferred, stone  (520-524)   FULL

600's - Peace Lake, Wall Side - no electrical, 8x8 canopies preferred (602-616)  FULL

R1-8 - Peace Lake Rims - Food only. Some electrical, 10x10 ok, stone, must have tarp under food service area  (R 1-8)  FULL

700's - Inside Founders Hall - electrical available ($35 charge), no food, 6' tables only, tighter spaces, travertine, air-conditioned (700-711)  2 OPEN

Stages are located at Peace Lake (170 seats outside under canopy), inside the Recreation Center (400 seats), in Soka Performing Arts Center (1000 seats) and in the Blackbox Theatre (150 seats).  Stages may be noisy, especially during drum acts. In 2018 7,000 people attended the festival with extremely hot weather.

Food providers partnering with non-profits should submit their own registration forms without payment -- listing their non-profit partner on the form, along with a Partnership Agreement Form promising that 100% of the profits will go to the non-profit partner. Registration checks for food exhibitors will only be accepted from non-profit organizations (501-c-3 or 501-c-4) organizations.  Non-profit exhibitors selling food are responsible for sending in their Non-profit Health Permit Application package with cover letter on non-profit stationary, application form and non-profit status letter to Soka University's International Festival by email or mail before April 1.

Mailing address is Soka University's International Festival, 1 University Drive, Aliso Viejo, CA 92656. 

SUA Clubs serving food should submit the single page Health Permit Waiver form along with their Club Registration Form to SUA Community Relations Office by April 1.

Once we have received your application and check, your name will be listed with your space number on our Exhibitors Registered To Date page.  THIS IS YOUR CONFIRMATION!   

NEW THIS YEAR: Set-up times are by location.  1st Set-Up is open from 5-7 pm on the Friday before the Festival and 6:30 - 8:00 am on the morning of the Festival.  Locations 100's, 200's, 400's on the grass only, 500's, 600's, R1-8, 700's or 900's are 1st Set-Up.  2nd Set-Up is 8:30 am - 10:30 am on the morning of the festival.  Locations in the 300's and most 400's (except 422-428) are 2nd Set Up.  3rd Set-Up (spaces 311-313, 316-318, 422-428) is 9:30 am - 10:30 am.  These spaces are in unloading areas.

If your location is 100's, 200's, 300's, 600's, or R 1-4 your unloading zone will be in front of the Recreation Center.  If your location is 400's, 500's, 700's, or R 5-8 you will unload in front of Founders Hall.   Please come during your designated time period and be prepared to park, unload quickly (we will have someone to watch your things on Saturday morning) and then park in Parking Lot A -- coming back to take your things to your exhibitor location. Please bring your own dolly or cart if needed.    Questions may be directed to
info@soka.edu

Important: University Circle closes at 9:30 am, so if you come late, you will have to unload from Parking Lot A.  Every year we have a number of exhibitors making the long trek and they are always unhappy about it. Please allow plenty of travel time!  Those who come early in their set-up time allocation have the easiest unloading.


Questions? info@soka.edu

Additional details: Eventlister.com