Exhibitors

 

Festival 08 Picture

Ceramic aisle

dancer

 


Welcome!  Registration is open for Soka University's 14th Annual International Festival on May 2, 2015. 

Registration fees:
 
Non-profit: $35 for space with 6' table and 2 chairs before March 1, 2015. $85 after March 1.
Artists, Crafters and Businesses:  $125 for space with 6' table and 2 chairs before March 1, 2015. $175 after March 1.
 
Note: Only non-profit organizations or SUA student clubs may register to sell food.  Non-profits may partner with outside food providers if the food provider has agreed to give 100% of the profits to the non-profit.

Exhibitor Location Photos

Exhibitors Registered to date

Forms:
Registration form for Exhibitors
Partnership Agreement Form for Restaurants/Food Vendors Partnering with Non-Profit Organizations agreeing to give 100% of profits to non-profit.
Health Permit Waiver Application Form for Non-profit Organizations serving food (mail to Soka University International Festival, 1 University Drive, Aliso Viejo, CA 92656 by April 1, 2015)

Forms for Soka University Student Clubs Only:
Club Registration Form - due by Feb. 15, 2015 for Club rates
Health Permit Waiver Page for SUA Clubs serving food (return to Community Relations by April 1)
Partnership Agreement Form
 - required for all SUA Clubs working with outside food providers

 Soka University Map with location numbers:

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Click on PDF of Map to increase size for readability of numbers.  Blue spaces are 8' canopies only or no canopies, exterior white spaces can take 10' canopies.

2015 International Festival Locations:

100's - Inside of the Recreation Center - limited electrical on front wall only, no food, tables only, tighter spaces, wood floor must be protected from racks, air conditioned, stage area  
 

200's - Recreation Center Wall -
electrical available, 10x10 canopies ok, grass, some shade, near dining tables with umbrellas (225-240)
200'S - Recreation Center Plaza - 
electrical only against the walls, 10x10 canopies ok, grass or concrete (241-261)
200's - Recreation Center Front walkways - no electrical, grass, 10x10 canopies ok  (200-224, 262-271)

   
300's - University Circle - Street in front of Recreation Center on Lake Side -
no electrical, 10x10 canopies ok, asphalt or grass (327-358)
300's - University Circle - Street in front of Recreation Center on Recreation Center side -
no electrical, 10x10 canopies ok, asphalt or grass, delayed moving onto asphalt
                                          until road closes at 9:30 am.

400's - Street on lake side in front of Founders Hall - no electrical, 10x10 canopies ok, asphalt or grass, delayed moving onto street until road closes at 9:30 am. (400-428)
400's - University Circle - Street opposite lake side in front of Founders Hall - no electrical, 10x10 canopies ok, grass only -- cannot move down to street. (454-429)

  
 
500's -
Founders Hall Front wall side- electrical available, tighter spaces, 8x8 or 6X6 canopies only (may be rented for $35), stone, some shade (500-517)
500's - Founders Hall Front lake side -
no electrical, 8x8 or 6X6 canopies only (may be rented for $35), stone  (520-529)

600's - Peace Lake, Wall Side - no electrical, 8x8 or 6x6 canopies only (may be rented for $35), some shade (602-616)
600's - Peace Lake, Lake Side -
no electrical, 8x8 or 6x6 canopies only (may be rented for $35), some shade (617-623)
600's - Peace Lake Rims A & B (some electrical, 10x10 ok), stone, reserved for food or sponsors (624-631)


700's - Inside Founders Hall - electrical available, no food, 6' tables only, tight spaces, travertine, air conditioned (700-711)

800's - Adventure Land (Children's area) - electrical available in front row only, 10x10 canopies ok, grass, unloading in Parking Lot C and fire road access only
 
 
900's - Performing Arts Center Plaza - limited electrical, 10x10 canopies ok, unloading at Performing Arts Center elevator


Stages are located at Peace Lake (170 seats outside under canopy), inside the Recreation Center (360 seats) and in Soka Performing Arts Center (1000 seats).  Stages may be noisy, especially during drum acts. In 2014 9,500 people attended the festival.
 

Only non-profit exhibitors or student clubs may register to sell food.  Non-profits may partner with professional food providers if they submit a registration form with payment along with a Partnership Agreement Form agreeing to give 100% of the profits to the non-profit organization.

Food providers should submit their own registration forms without payment -- listing their non-profit partner on the form. Registration checks for food exhibitors will only be accepted from non-profit organizations (501-c-3 or 501-c-4) organizations.  Non-profit exhibitors selling food are responsible for sending in their  Health Permit Waiver Form, letter and non-profit status letter to Soka University's International Festival by email or mail before April 1, 2015.  Mailing address is Soka University's International Festival, 1 University Drive, Aliso Viejo, CA 92656.  Once you receive your permit waiver, you should have it with you at your table on the day of the festival.

SUA Clubs serving food should submit the single page Health Permit Waiver form to SUA Community Relations Office by April 1 for group submittal.

Once we have received your application and check, your name will be listed with your space number once it is assigned on our Exhibitors Registered To Date page.  THIS IS YOUR CONFIRMATION!   Set-up is open from 5-7 pm on Friday, May 1 for those with large items to unload and 6:30 - 9:30 am on the morning of May 2, 2015.  If your location is 100's, 200's, 300's or 600's your unloading zone will be in front of the Recreation Center.  If your location is 400's, 500's or 700's you will unload in front of Founders Hall.   If your location is 800's your unloading area will be in Parking Lot C.  If your location is 900's you will unload in front of the Performing Arts Center. Please come prepared to park, unload quickly (we will have someone to watch your things on Saturday morning) and then park in Parking Lot A or C -- coming back to take your things to your exhibitor location. Please bring your own dolly or cart if needed.  If your booth space is in or near an unloading zone, please set up as much as you can knowing that you can move into your space at 9:30 am when University Circle closes to traffic.  Questions may be directed to info@soka.edu

Important: University Circle closes at 9:30 am, so if you come late, you will have to unload from Parking Lot A.  Every year we have a number of exhibitors making the long trek. Please allow plenty of travel time!

We look forward to seeing you at the 14th Annual International Festival on May 2, 2015 as we help Soka University celebrate the 14th Anniversary of the Aliso Viejo campus!

Questions?: info@soka.edu

Additional details: http://www.EventLister.com/InternationalFestival