Exhibitors
Welcome!
Applications are now open for Soka University's 11th Annual International Festival on May 5, 2012.
Registration fees for space, 6' table and 2 chairs are:
Non-profit - $35 (Please attach a copy of your 501(c)3 tax id with your application if you are applying for the first time.)
Artist, crafter or business exhibitors - $125
Exhibitor Registration Form 2012
Soka University Club 2012 Registration Form
Other forms:
Partnership Agreement Form for Restaurants/Food Vendors Partnering with Non-Profit Organizations
Health Permit Waiver Application Form for Non-profit Organizations serving food (must mail or email to OC Health Dept by April 15, 2012)
Health Permit Waiver Page for SUA Clubs serving food (return to Community Relations with Registration Form)
Maps of 2012 International Festival Locations:
100's - Inside of the Recreation Center
200's - Recreation Center Wall, Grass and Plaza
300's - Street in front of Recreation Center
400's - Founders Hall Front
500's - Founders Hall Inside
600's - Founders Hall 2nd Fl Balcony
700's - Peace Lake and Peace Lake Rims A & B
800's - Adventure Land (Children's area)
900's - Performing Arts Center plaza (New this year!)
1000's - Street in front of Founders Hall
Exhibitors may pick from the following exhibitor areas:
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Founders Hall inside No food, tables only, tight spaces, no canopies, electrical available
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Founders Hall Front Lake Side No electrical, tighter spaces, 8x8 canopies only
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Founders Hall Front Building Side Electrical, tighter spaces, 8x8 canopies only
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Peace Lake No electrical, tighter spaces, 8x8 canopies only
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Peace Lake Rim 2 semi-circles on pathways -- electrical available, 10x10 canopies ok
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Recreation Center Front Limited electrical, 10x10 canopies ok
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Recreation Center Inside No food, no canopies, limited electrical, can view and hear stage, tables only
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Street in Front of Recreation Center No electrical,10x10 canopies ok, asphalt
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Street in Front of Founders Hall No electrical, 10x10 canopies ok, asphalt
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Adventure Land Kids area - limited electrical, on grass, 10x10 canopies ok, children's bounce house/super slide area. Not recommended for heavy equipment because of more difficult uphill access.
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Performing Arts Center Area (New stage in 2012!) Electrical available, grass or cement areas, 10x10 canopies ok. Not recommended for heavy equipment because of more difficult uphill access.
Stages are located inside Founders Hall (125 seats), at Peace Fountain (170 seats under canopy), inside the Recreation Center (400 seats) and in Soka Performing Arts Center (1000 seats). Stages may be noisy, especially during drum acts. In 2011 about 6,200 attended the International Festival.
Only non-profit exhibitors or student clubs may register to sell food. Non-profits may partner with professional food providers if they submit a registration form with payment along with a Partnership Agreement Form. Food providers should submit their own registration forms without payment -- listing their non-profit partner on the form. Registration checks for food exhibitors will only be accepted from non-profit organizations (501-c-3 or 501-c-4) organizations. Non-profit exhibitors selling food are responsible for sending in their own Health Permit Waiver Form, which should be submitted to the Orange County Health Department by email or mail before April 15, 2012. Contact for Health Permit Waiver Form information is Leslie Moffitt, lmoffitt@ochca.com or 714.433.6163. Mailing address is HCA/Environmental Health, 1241 East Dyer Road, Santa Ana, CA. 92705. Once you receive your permit waiver, you should have it with you at your table on the day of the festival.
SUA Clubs serving food should submit the single page Health Permit Waiver form to SUA Community Relations Office by April 1 for a group submittal.
Once we have received your application and check, your name will be listed with your space number once it is assigned. THIS IS YOUR CONFIRMATION! You will get an unloading information packet two weeks before the festival. Set-up is open from 6-8 pm on Friday evening, May 4th and from 7 - 10 am on the morning of May 5th, 2012. If your location is 100's, 200's, 300's or 700's your unloading zone will be in front of the Recreation Center. If your location is 400's, 500's or 1000's you will park in Parking Lot A and unload from there. If your location is 800's or 900's your unloading area will be in Parking Lot C. Please come prepared to park, unload quickly (we will have someone to watch your things on Saturday morning only) and then park as directed -- coming back to take your things to your exhibitor location. Please bring your own dolly or cart if needed. PLEASE PUT YOUR COLOR CODED UNLOADING SIGN IN YOUR CAR WINDOW. Questions may be directed to info@soka.edu. We look forward to seeing you at the 11th Annual International Festival as we help Soka University celebrate the 11th Anniversary of the Aliso Viejo campus!
