Exhibitors

 

Festival 08 Picture

Ceramic aisle


  

                                       

Welcome!  Exhibitor Registration is open until April 26, 2020 for Soka University's 18th Annual International Festival on May 4, 2020.   The deadline to be listed in the program is April 1, 2020.

Registration fees:
    
Non-profit:  $40 before March 1, $90 after
    Artists, Crafters and Businesses: $130 before March 1, $90 after
 
Note: Only non-profit organizations or SUA student clubs may register to sell food.  Non-profits may partner with outside food providers if the food provider has agreed to give 100% of the profits to the non-profit.  All food vendors must submit a Non-Profit Health Permit application package to Soka University including proof of non-profit status along with their cover letter, permit application and specification Sheets before April 1, 2020. 

Exhibitor Location Photos

Exhibitors Registered to date

umbrella painting

Forms:
Registration form for Exhibitors
Partnership Agreement Form for Restaurants/Food Vendors Partnering with Non-Profit Organizations agreeing to give 100% of profits to non-profit.
Non-profit Health Permit Application package for Non-profit Organizations serving food (mail to Soka University, 1 University Drive, Aliso Viejo, CA 92656 with your registration form.  Deadline April 1, 2020)

Forms for Soka University Student Clubs Only:
Club Registration Form - due by March 1, 2020 for Club rates
SUA Clubs serving food must also submit the Health Permit Application page above along with the Specification sheets (no cover letter or proof of non-profit status needed) when they register. 
Partnership Agreement Form - required for all SUA Club
s working with outside food providers

 Soka University Map with location numbers:

2018 International Festival Exhibitor Map

Map PDF file -- open for larger map with readable numbers.    Numbers are subject to change and specific locations are first registered, first assigned.  Locations will not be assigned without complete registration form and payment.

International Festival Locations: 

100's - Inside of the Recreation Center - no food, tables only, wood floor must be protected from racks, air-conditioned, stage area   

200's - Recreation Center Walls - FOOD ONLY. Electrical available, 10x10 canopies ok, grass, some shade, near dining tables with umbrellas (225-242)   
200'S - Recreation Center Plaza -
No electrical, 10x10 canopies ok, grass or concrete (244-256) 

200's - Recreation Center Front walkways - no electrical, grass, 10x10 canopies ok  (200-224)  
300's - University Circle - Street in front of Recreation Center on Lake Side -
no electrical, 10x10 canopies ok, asphalt or grass (327-358)  
300's - University Circle - Street in front of Recreation Center on Rec Center side -
no electrical,10x10 canopies ok, asphalt or grass, delayed moving onto asphalt until road closes at 9:30 am. 

400's - University Circle on lake side in front of Founders Hall - no electrical, 10x10 canopies ok, asphalt or grass, asphalt set-up cannot begin before 8:30 am. (422-428 cannot set-up until 9:30 am)    

400's - University Circle - Street opposite lake side in front of Founders Hall - no electrical, 10x10 canopies ok, grass only -- stay on grass. (425-455)  

500's - Founders Hall Front wall side- electrical available, tighter spaces, 8x8 canopies only, stone, some shade (500-517)  

500's - Founders Hall Front lake side- no electrical, 8x8 canopies preferred, stone  (520-524)   

600's - Peace Lake, Wall Side - no electrical, 8x8 canopies preferred (602-616)  L

R1-8 - Peace Lake Rims - Food only. Some electrical, 10x10 ok, stone, must have tarp under food service area  (R 1-8) 

700's - Inside Founders Hall - electrical available ($35 charge), no food, 6' tables only, tighter spaces, travertine, air-conditioned (700-711) 

800's - Adventure Land children's area on Founders Walk grass area above Peace Lake stage (800-830)

Stages are located at Peace Lake (170 seats outside under canopy), inside the Recreation Center (500 seats), in Soka Performing Arts Center (1000 seats) and in the Blackbox Theatre (150 seats).  Stages may be noisy, especially during drum acts. In 2019, 6,000 people attended the festival.

Food providers partnering with non-profits should submit their own registration forms without payment -- listing their non-profit partner on the form, along with a Partnership Agreement Form promising that 100% of the profits will go to the non-profit partner. Registration checks for food exhibitors will only be accepted from non-profit organizations (501-c-3 or 501-c-4) organizations.  Non-profit exhibitors selling food are responsible for sending in their Non-profit Health Permit Application package with cover letter on non-profit stationary, application form, specification sheets and non-profit status letter to Soka University's International Festival by email or mail before April 1.

Mailing address is Soka University's International Festival, 1 University Drive, Aliso Viejo, CA 92656. 

Once we have received your application and check, your name will be listed with your space number on our Exhibitors Registered To Date page.  THIS IS YOUR CONFIRMATION!   

Set-up times are by location.  1st Set-Up is open from 5-7 pm on the Friday before the Festival and 6:30 - 8:00 am on the morning of the Festival.  Locations 100's, 200's, 400's on the grass only, 500's, 600's, R1-8, 700's, 800's or 900's are 1st Set-Up.  2nd Set-Up is 8:30 am - 10:30 am on the morning of the festival.  Locations in the 300's and most 400's (except 422-428) are 2nd Set Up.  3rd Set-Up (spaces 311-313, 316-318, 422-428) is 9:30 am - 10:30 am.  These spaces are in unloading areas.

If your location is 100's, 200's, 300's, 600's, or R 1-4 your unloading zone will be in front of the Recreation Center.  If your location is 400's, 500's, 700's, or R 5-8 you will unload in front of Founders Hall.   If your location is 800's (Adventure Land) your unloading area will be Parking Lot C (just past the Recreation Center) Please come during your designated time period and be prepared to park, unload quickly (we will have someone to watch your things on Saturday morning) and then park in Parking Lot A -- coming back to take your things to your exhibitor location. Please bring your own dolly or cart if needed.    Questions may be directed to
info@soka.edu

Important: University Circle closes at 9:30 am, so if you come late, you will have to unload from Parking Lot A.  Every year we have a number of exhibitors making the long trek and they are always unhappy about it. Please allow plenty of travel time!  Those who come early in their set-up time allocation have the easiest unloading.


Questions? info@soka.edu

Additional details: Eventlister.com