Face Coverings Guidance
Effective June 18, 2020, all people in California are required to wear face coverings in high risk situations. Therefore, faculty, staff, students, contractors, visitors, and vendors on campus must wear masks (Note: masks with exhaust valves are not allowed) or fabric face coverings when in university buildings, except when alone in a private office or in a designated breakroom while actively eating or drinking. Additionally, face coverings are required in outdoor public spaces on campus if a minimum distance of six feet (two meters) cannot be maintained between people of different households. Face coverings are also required if the door(s) of private offices are not fully latched and closed.
It is important to note that this guidance does not replace or substitute public health measures (i.e. social distance of 6 feet or more, frequent hand hygiene, respiratory etiquette, refraining from touching any part of face with contaminated hands, and staying home when sick).
Permitted Masks/Face Coverings For General Public
Do choose masks that:
- Have two or more layers of washable, breathable fabric
- Completely cover your nose and mouth
- Fit snugly against the sides of your face and don’t have gaps
Do Not choose masks that:
- Are made of fabric that makes it hard to breathe, for example, vinyl
- Have exhalation valves or vents, which allow virus particles to escape
- Are intended for healthcare workers, including N95 respirators or surgical masks
Special Situations: Glasses
If you wear glasses, find a mask that fits closely over your nose or one that has a nose wire to limit fogging
Persons exempted from wearing face coverings
- Persons younger than two years old.
- Persons with a medical condition, mental health condition, or a disability that prevents wearing a face covering. This includes:
- Persons with a medical condition for whom wearing a face covering could obstruct breathing or who are unconscious, incapacitated, or otherwise unable to remove a face covering without assistance.
- Persons who are hearing impaired, or communicating with a person who is hearing impaired, where the ability to see the mouth is essential for communication.
- Persons for whom wearing a face covering would create a risk to the person related to their work, as determined by local, state, or federal regulators or workplace safety guidelines.
- Persons who are seated in cafeteria that offers eat-in food or beverage service, while they are eating or drinking, provided that they are able to maintain a distance of at least six feet (two meters) away from persons who are not members of the same household.
- Persons who are engaged in outdoor work or recreation such as swimming, walking, hiking, bicycling, or running, when alone or with household members, and when they are able to maintain a distance of at least six feet (two meters) from others.
Note: Employees requesting an accommodation will need to submit a request for accommodation to email@example.com. There will be an interactive process that will determine if an accommodation is able to be made.
Dos and Don’ts of Wearing Masks
- The university will post signage clearly stating face covering requirements, including access to services for faculty, staff, and students.
- It is prohibited for any individual to be denied or restricted access or participation based on not wearing a face covering, if the individual states that they are aware of, and that they meet an exemption to, this policy.
- Enforcement procedures for employees will comply with applicable SUA policies and procedures.
- Student Affairs is responsible for developing and implementing enforcement procedures for students.
- If you come across someone you believe might not be properly following the university’s COVID-19 Prevention Plan policies (e.g., face coverings, physical distancing, etc.), fill out COVID-19 Hazard Alert Form to let the COVID-19 Project Manager know.
What Should I Do If Someone Is Not Wearing A Face Covering?
Knowing the university policy is only the beginning of the process. Taking action through our behavior is how we truly safeguard ourselves, our community, and achieve results to prevent the spread of COVID-19 as well as other illnesses.
Here’s what you can do to contribute to our prevention efforts and abide by the face-covering policy:
- Comply with the requirement by covering nose and mouth with an approved face covering – a face mask (without an exhalation valve) or a cloth face covering. Encourage others to do the same with kindness, respect, and positive reinforcement.
- Request a face covering through Human Resources (HR).
- Plan for your response should you encounter someone without a mask. Here are some suggestions:
- Lead with inquiry and curiosity rather than assertion and judgment. “Have you heard that university now requires face coverings on campus?”
- Kindly share your expectations. “Do you have a mask with you that you can wear while we are working near each other?”
- Provide information and a respectful reminder of the regulation. “Our university’s COVID-19 Prevention Plan has helpful information about the face covering requirements and you can also obtain a face covering from HR.”
- Assume positive intent. Your responsibility is to ensure your own compliance and reinforce expectations with others. As a coworker or bystander, it is not your role or responsibility to enforce the policy.
Employees not wearing face coverings
- If an employee does not put on a face covering when requested, follow up with your supervisor, and respectfully direct the person to their supervisor for more information.
- Engagement between individuals about the face covering requirement should always align with our respectful workplace standards. It is never acceptable to harass, use a raised voice, physically touch, or otherwise engage in aggressive or disruptive communication or behavior towards other individuals.
- End conversations before they escalate and reach out to your supervisor for assistance and support.
- Employees may also share concerns about the face-covering regulation using the COVID-19 Hazard Alert Form.
Students not wearing face coverings
- If the student does not put on a face covering when requested, gently explain the face covering requirements. If the student continues not to follow the face covering requirement, share concerns using COVID-19 Hazard Alert Form.
Vendors and contractors not wearing face coverings
- If the visitor or contractor does not put on a face mask when requested, gently remind them that face coverings are required in all campus locations as well as in outdoor public spaces of the university when a physical distance of 6 feet (2 meters) cannot be maintained. If the visitor or contractor refuses to follow the face covering requirements, contact Public Safety or share concerns using COVID-19 Hazard Alert Form.
- These requirements may be amended if conditions change or guidance from public health authorities evolves. This may include local or state-level laws or guidance related to business practices.
- The university will provide employees alternatives to face coverings if such alternatives are required. Employees must obtain approval from HR on these requests and students must obtain approval through Student Affairs.
- It is the responsibility of the individual to handle and launder their face coverings following public health guidelines.
- Individuals who engage in harassing, discriminatory, bullying, or retaliatory behavior towards others because they are or are not wearing a face covering may be subject to disciplinary action under applicable university policies.
- The university has established a point of contact for members of the campus community to report concerns about people not complying with this policy: COVID-19 Hazard Alert Form. Employees can also raise concerns with their supervisors. Enforcement should always focus on education first.
- University’s COVID-19 Prevention Plan
- Masks Work. Really. We’ll Show You How
- How NOT to Wear a Mask
- State of California’s Masks and Face Coverings
- California Dept of Public Health’s Guidance for the Use of Face Coverings
- CDC’s Use of Masks to Help Slow the Spread of COVID-19
- Counterfeit Respirators/Misrepresentation of NIOSH-Approval
- Infographic: World Health Organization (WHO) do(s) and don’t(s) of face coverings